Details:
Position Summary:
The Executive Assistant reports directly to the Band Manager. This position provides a high level of administrative support to the Band Manager and Chief & Council; prepares meeting agendas, arranges meetings, manages calendars, conducts background research, prepares correspondence, travel itineraries/arrangements, etc.
Primary Responsibilities and Accountabilities:
● Responding to and fielding telephone calls, relaying messages to the appropriate party, and handling incoming communications such as email and formal letters
● Manage calendars, plan meetings and conferences, and make travel arrangements
● Conserves time by reading, researching, and routing correspondence; drafting letters, reports, and documents; collecting analyzing information; initiating telecommunications
● Maintains confidence and protects operations by keeping information confidential
● Completes projects by working with clerical staff and following up on results
● Secures information and files by completing database backups
● Maintains professional and technical knowledge by attending educational workshops; reviews professional publications; establishes personal networks; participates in professional societies
● Contributes to team effort by accomplishing related tasks as needed
● Ability to work well with all levels of internal management and staff, Chief and Council as well as outside stakeholders
Qualifications & Experience:
Qualifications:
● Business administration certificate, diploma, or degree
● 5 plus years experience
● Work well under pressure to meet tight deadlines and with challenging work environments
● Must have strong problem-solving skills and be assertive in challenging situations. A willingness to learn and to be trained will help with career advancement
● Administrative writing skills and reporting skills
● Supply management and equipment maintenance
● Proficient in Microsoft Office Programs, G-Suite, and Zoom
● Has effective and confident presentation skills
● Ability to maintain strict confidentiality